Health & Safety

Registrant COVID-19 Vaccine Requirement

All people attending the 2022 Americans for the Arts Annual Convention are required to be fully vaccinated against COVID-19. “Fully vaccinated,” per the CDC’s guidance as of the opening of registration on March 9, “means a person has received their primary series of COVID-19 vaccines.” Boosters are not required, but we highly recommend that all who are eligible also get any appropriate booster shots prior to arrival at the Annual Convention.

This policy will remain in place even if current Washington, D.C. mask and vaccine mandates are changed or expire.

Registrant Pre-Event COVID-19 Vaccine Verification

All registrants of the 2022 Americans for the Arts Annual Convention must be fully vaccinated against COVID-19. “Fully vaccinated,” per the CDC’s guidance as of the opening of registration on March 9, “means a person has received their primary series of COVID-19 vaccines.” Boosters are not required, but we highly recommend that all who are eligible also get any appropriate booster shots prior to arrival at the Annual Convention. Proof of full vaccination is required to be granted entry to the in-person event without exception.

All attendees will be required to provide proof of full vaccination upon registering for the event as well as again once onsite - After registering for the event you will receive an email providing the next steps to verify your vaccination status. Those instructions are also provided below:

Americans for the Arts will be using Health Pass by CLEAR, which provides secure, digital proof of COVID-related health insights via the free CLEAR mobile app. You must complete your vaccination card upload with Health Pass by CLEAR ahead of arrival at the Annual Convention. 

Download and enroll here:

For the most efficient entry possible, every attendee must enroll with CLEAR before the event to complete their COVID-19 pre-screening. Once your vaccination record has been uploaded to the platform, it can typically take up to 30 minutes for your status to be verified. We encourage all attendees to complete this process at least one week before the event.

You are required to upload proof of full vaccination before May 16, 2022, ahead of the in-person event. If you are unable to provide proof of full vaccination by May 16, your entry into the event will be denied without exception. You will not be able to provide proof of vaccination for the first time onsite at the event. 

If you are unable to utilize the Health Pass by CLEAR App, please contact us at events@artsusa.org for alternate options to verify your vaccination status prior to arrival onsite.

Intructions for utilizing the CLEAR App, which are replicated in text below the image.

Step 1: Download and enroll in CLEAR 

  1. Download the CLEAR app 
  2. Tap “Enroll or verify your in CLEAR” to create your CLEAR member account
  • New to CLEAR? When prompted, enter your email address, phone number, and have your gov’t issued photo ID ready to complete enrollment 
  • Already a CLEAR member? Use the email address associated with your membership and snap a quick selfie to verify your identity 
  1. After May 4, 2022 You will receive further communication regarding next steps and a code to activate/open the Health Pass for the 2022 Annual Convention. With this information in hand open your Clear App. 
  • Tap on the white Health Pass tile.  
  • Select “Have a Code?” and enter code: EFATTENDEE303
  • Continue to follow prompts on the Entry Requirements page to securely confirm your proof of vaccination.

Step 2: Once arriving to the event, complete your Health Pass for faster entry at check-in 

  1. Open the CLEAR app and tap on the white Your Pass tile 
  2. Confirm your identity with a quick selfie and complete health survey 
  3. Tap “Open Health Pass” to get your result. Green means you’re good to go! 

Need help? Call 855-CLEAR-ME or tap “Get in Touch” in the app for assistance 

Disclaimer: CLEAR will not share your specific data about your vaccination with the event organizer. 

 

Registrant Signing of COVID-19 Liability Waiver

All attendees will be required to complete an assumption of risk and waiver of liability pertaining to COVID-19, which confirms that registrants acknowledge and take responsibility for the risks of participating in a group event in this COVID-19 pandemic landscape, agree to follow all protocols and understand the consequences if they do not, and waive Americans for the Arts of all liability related to COVID-19. Signature of this document is required for all attendees in order to complete registration and gain access to the in-person event – For ease of inclusion, signature of this document is included in the processing of your registration online.

Onsite COVID-19 Protocols

Once onsite, attendees will be required to reconfirm their vaccination status and answer daily “Health Check” questions confirming they do not have any symptoms of COVID-19.

  • Upon first arrival to the Annual Convention event space within the Omni Shoreham Hotel, attendees will be required to reconfirm proof of vaccine verification by scanning a QR code delivered from the Vaccine Verification Technology app (to which you initially uploaded proof of vaccination after registration) prior to being able to pick up a badge and other event materials.
  • Each day of the Annual Convention, registrants will be required to submit a health questionnaire via the Vaccine Verification Technology app prior to arriving to the event space (checked via QR code scan prior to accessing the space) and may be required to undergo a temperature scan.
  • Attendees will be provided resources for health services within the local area of the Annual Convention.

Reduced Event Capacity

To ensure adequate distancing and out of an abundance of caution for registrants, speakers, and staff, Americans for the Arts has reduced the maximum capacity for in-person attendance at the 2022 Americans for the Arts Annual Convention.

Registrants will find more space between tables and throughout the conference, fewer seats at each table, and posted/enforced capacities within breakout rooms.

Given this lowered maximum capacity, Americans for the Arts anticipates that in-person registration will sell out prior to the event. At that point, we will clearly indicate that the in-person Convention has sold out and will redirect interested attendees to register for access to the post-event on-demand recordings of our Annual Convention keynotes and breakout sessions.

Indoor Mask Mandate & PPE Provisions

To ensure the safety of all participants in this year’s Annual Convention, Americans for the Arts will be providing one KN95/N95 mask to each attendee for each day of the Annual Convention (May 18, 19, and 20, 2022). Americans for the Arts discourages the exclusive use of cloth masks, without coupling with a medical grade mask; we encourage attendees to utilize medical grade KN95/N95 type masks while gathering in-person.

Attendees must wear a protective mask over both nose and mouth in all meeting spaces, indoor common spaces, and during indoor events unless briefly uncovering to eat or drink.

COVID-19 Precautions Related to Food & Beverage

Americans for the Arts has partnered with the Omni Shoreham Hotel to serve all food and beverages in a COVID-19 safe manner.

  • We will be providing most meals as “grab and go” packages to minimize contact with the food.
  • We have designed our event space to allow meals to be consumed throughout rather than requiring participants to eat within a single meeting space.
  • We have integrated enough time for the consumption of meals that attendees, if they wish, can return to their rooms and/or eat outside before returning to Annual Convention programming.
  • Attendees will be allowed to unmask only while actively eating or drinking and will otherwise be required to maintain a mask over their nose and mouth.

Event Signage

To assist attendees in navigating the Omni Shoreham Hotel, remind them of appropriate social distancing, and manage flow to and from session rooms, Americans for the Arts will post directional and instructional signage on easels and on the floors throughout the hotel event space.

These added guides will help attendees find the different rooms in use for our event while moving through the spaces with health in mind.

5 W’s

Americans for the Arts has adopted and is asking attendees of the 2022 Annual Convention to adopt and keep in mind the 5W’s of COVID-19 shared responsibility:

  • Wear a Mask wear your mask over your nose and mouth
  • Wash Your Hands wash your hands for at least 20 seconds
  • Watch Your Distance please stay 6 feet apart when possible
  • Well-Being Check no known exposure to or symptoms of COVID-19 in the past 5 days
  • Walk With the Flow follow the arrows to walk with the flow of traffic

Attendee Comfort Lanyard

To assist attendees in communicating their personal comfort levels related to engaging with other attendees at the 2022 Annual Convention, Americans for the Arts will be providing green, yellow, and red lanyards to display their registration badge.

These colors will be used to indicate the engagement comfort level of attendees, who will select the lanyard appropriate for their comfort level. These colors/comfort levels will be explained through signage, in CenterStage, and during the Opening Keynote.

  • Green – Feel free to approach. Elbow bumps are welcome
  • Yellow – Please Ask - I’m being cautious, thanks for respecting my space
  • Red – Please Give Me Space - My bubble is still 6 feet

Omni Shoreham Hotel Protocols:

To learn more about the Omni Shoreham Hotel’s commitment to your health and safety, please visit: https://www.omnihotels.com/omni-safe-and-clean

Local Resources for Health & Safety:

As we will not be providing testing services onsite, we wanted to ensure that our registrants have ample information about available testing and health services in the immediate area of our event. Please utilize the information below as reference only and follow up directly with the service provider for additional information.

General Information:

Urgent Care Centers:

Hospitals:

Pharmacies:

  • CVS Pharmacy – 2601 Connecticut Avenue NW, Washington, DC 20008