FAQ

Housing & Transportation

If you need to make changes to your reservation, please contact the Hyatt Regency Denver at the Colorado Convention Center Hotel directly at 303-436-1234. If you are experiencing difficulty making reservations or would like to report a problem, please contact us by e-mail at events@artsusa.org; by phone call 202-371-2830.

Transportation will be provided to venues that are outside of walking distance. Please see the session and event descriptions on the schedule for transportation details. Those with special accessibility needs are asked to specify needs on the registration form and alert onsite registration staff. You may also contact us with any questions or requests regarding transportation at events@artsusa.org; by phone call 202.371.2830.

Hyatt Regency Denver at the Colorado Convention Center has parking available on a daily basis as follows:

  • Self-parking: $35 for 5+ hours and overnight per night until 12:30 PM on departure day
  • Valet parking: $49 for 6+ hours and overnight per night until 12:30 PM on departure day
  • Late checkout fees for vehicles parked past 12:30 PM on scheduled departure day may apply

                                     *Please Note: Prices subject to change without notice

                 

 

Registration

There are three easy ways to register:

Visit the Registration  page for more information.

 

Some of the discounts are not available online. If you are registering in one of the following categories, you will not be able to register online and must fill out a paper registration form.

Visit the Registration page for more information.

 Early-Bird
Postmarked by April 11, 2018
General Registration
After April 11, 2018
Professional Member$475$575
Nonmember*    $575$675
Student**    $250      $250
One-Day***$275      $325

Visit the Registration page for more information including: Public Art and Equity Preconference rates and terms and conditions for each registration category.

*Onsite registration for non-members will incur a $75 processing fee.

**Student rate is available for full or part-time students at an accredited academic institution. Please provide proof of enrollment at time of registration with a copy of a university/college issued student ID.

***One-Day registration is permitted for a single day's attendance at the Convention (Friday or Saturday) only, and cannot be combined into a two-day registration.

The Preconferences will begin the morning of June 14 and conclude at 11:00 a.m. on June 15. Each Preconference is considered a seperate program from the Convention and requires a separate registration fee. Both programs will be held at the Hyatt Regency Denver. Convention attendees who wish to participate in a Preconference can do so at a discount-see the registration form for pricing details.

No. Registration for the Preconferences is available on the same registration form as the 2018 Annual Convention. If you are planning to register online for both the convention and the preconference, you should complete both registrations at the same time in order to receive your discount on the preconference fee. Registrations for the preconference can also be purchased independently from the convention by completing the preconference section of the convention registration form.

Visit the Registration page for more information.

 

You will not be able to log back into your online account and alter your registration. If you wish to add additional events, you will need to fill out an additional paper form including the payment section to cover the additional costs, if applicable. Please make sure to note on the top of your form that this is an addition to a pre-existing registration. If you have any questions, please contact us by e-mail at events@artsusa.org or by phone at 202.371.2830.

All attendees will receive confirmation of registration via e-mail. Confirmation notices will include receipt, list all special activities, a link to the Participants List, social networking links, and badge text approval. Please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, please contact us by e-mail at events@artsusa.org or by phone at 202.371.2830.

All requests for refunds must be made in writing or via e-mail to Americans for the Arts c/o Meetings and Events by the registrant. Full refunds, minus a $50 administrative fee, will be issued to all valid requests received by June 1, 2018. Refund requests, including ARTventure and guest tickets, submitted after this deadline will not be considered. However, substitutions will be accepted and should also be made in writing or via e-mail to Meetings and Events at events@artsusa.org.

For all additional questions, please contact us by e-mail at events@artsusa.org or by phone at 202.371.2830.

Exhibitors are now able to register online. Exhibitors are provided one complimentary registration and the opportunity to purchase up to three additional discounted registrations for individuals from their organization. If you’re interested in exhibiting, please contact us by e-mail at exhibits@artsusa.org.

Yes. Students, both part-time and full-time, are eligible to attend the Convention at a special student rate.

Students must use the paper form to register and also submit a photocopy of a valid student ID form an accredited, degree-granting college or university. No other discounts or promotions apply to, or can be combined with, student rate registrations.

 

 
Early-Bird
Postmarked by
April 11, 2018

General Registration
 
After April 11, 2018
Student
$250 $250

To support a full creative life for all, we at Americans for the Arts commit to championing policies and practices of cultural equity that empower a just, inclusive, and equitable nation. In that spirit, we are committed to making our Annual convention as equitable and inclusive an event as possible. 

Attendees needing accommodations including wheelchair access, hearing and visual aids, dietary needs, etc. should indicate those needs on the registration form or may contact us at events@artsusa.org. We ask that you make us aware of your needs as early as possible.

  • Americans for the Arts will live caption all of our Main Convention keynote presentations and provide transcripts (when able) of keynotes available after the event.
  • Our Convention hotel is ADA-accessible, as are all of our off-site receptions, and we offer ADA-accessible options for certain ARTventure Tours as possible.
  • We also require all panelists and audience participants to use microphones during sessions for ease of hearing.
  • Americans for the Arts works to ensure that requests for accommodation are met to provide an accessible conference for all.

The Participants List will be available to convention and preconference registrants only. A link to the Participants List will be available through the registrant confirmation letter and will be sent via e-mail to convention and preconference attendees prior to and after the meetings.

You are required to wear your name badge to all conference events and meal functions and badges will be checked at all conference events. Admission will be denied to those without a badge. Replacement badges may be purchased at the Registration Desk for $50.

Convention attendees can purchase admission for guests to the following activities. These prices are per ticket:

Friday, June 15, 2018

  • Opening Keynote and Luncheon: $100
  • Opening Reception: $80

Sunday, June 17, 2018

  • Closing Keynote: $50

Be sure to register guests in advance so that we may accommodate them when space is limited. Guests cannot be registered independently, and must be connected to a previously registered convention attendee. Refunds for guest tickets will not be offered after the registration deadline, Friday, June 1, 2018. Guests are required to wear name badges when participating in convention activities. Guest tickets will be available on site, space permitting.

The published Participants List, available to all participants, will include the following information:

  • Name
  • Title
  • Organization
  • Telephone Number
  • E-mail
  • Website

Please refer to our complete Privacy Policy for more information.

For all additional questions, please contact us by e-mail at events@artsusa.org; by phone call 202.371.2830.

Meals

Dietary restrictions can be notated on the registration form under the 'special needs' section. If you would like to speak to a member of Americans for the Arts regarding your specific needs, please contact events@artsusa.org or call 202.371.2830.

As part of our annual convention program we provide the following food and beverage offerings throughout our schedule. Please note that these offerings are subject to change. If you have any special dietary concerns regarding the offered food and beverage, please be sure to bring this to our attention prior to your arrival in Denver. We will do our best to make all necessary arrangements with the Hyatt Regency Denver at the Colorado Convention Center Hotel.

Thursday, June 14

Continental breakfast provided in CenterStage
Preconference Attendee Lunch
Light refreshments provided during the Networking Break in CenterStage

Friday, June 15

Continental breakfast provided in CenterStage
Light refreshments provided during the Networking Break in CenterStage
Opening Plenary and Lunch
Light refreshments provided during the Networking Break in CenterStage
Heavy hors d’oeuvres and beverages provided during the Opening Reception


Saturday, June 16

Continental breakfast provided in CenterStage
Light refreshments provided during the Networking Break in CenterStage
Lunch & Plenary Session
Light refreshments provided during the Networking Break in CenterStage

Sunday, June 17

Continental breakfast provided in CenterStage
 

Special Events

Convention registration includes:

  • Opening General Session and Luncheon
  • Opening Reception
  • CenterStage Functions

 

ARTventure tours are $60.00 per person.

Yes, guests are welcome to join registered attendees for special events only. Attendees must purchase a guest ticket for accompanying individuals. Please see the Registration page for more information.