FAQ
Registration
There are three easy ways to register:
Visit the Registration page for more information.
Some of the discounts are not available online. If you are registering in one of the following categories, you will not be able to register online and must fill out a paper registration form.
- Paying with a purchase order or check
- Exhibitor
- Guest (Event Tickets Only)
- Group Registration
- Presenter
- Buy One, Discount One (BODO) Discount Offer
- Student
Visit the Registration page for more information.
Both the Public Art Network Preconference and the Emerging Leaders Preconference will begin at 8:00 a.m. on Thursday, June 7, and will conclude at 11:30 a.m. on Friday, June 8.
The Public Art Network Preconference will be held at the Pearl Brewery on Thursday, June 7, and then at the headquarters hotel, the Grand Hyatt San Antonio on Friday, June 8.
The Emerging Leaders Preconference will be held exclusively at the Grand Hyatt San Antonio.
No. Registration for the both the Public Art Preconference and the Emerging Leaders Preconference is available on the same registration form as the 2012 Annual Convention. If you are planning to register online for both the convention and the preconference, you should complete both registrations at the same time in order to receive your discount on the preconference fee. Registrations for the preconference can also be purchased independently by completing the preconference section of the main convention registration form.
Visit the Registration page for more information.
You will not be able to log back into your online account and alter your registration. If you wish to add additional events, you will need to fill out an additional paper form including the payment section to cover the additional costs, if applicable. Please make sure to note on the top of your form that this is an addition to a pre-existing registration. If you have any questions, please contact us by e-mail at events@artsusa.org or by phone at 202.371.2830.
All attendees will receive confirmation of registration via e-mail. Confirmation notices will include receipt, a list all special activities and events, a link to the Participants List, social networking links, and badge text approval. Please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, please contact us by e-mail at events@artsusa.org.
All requests for refunds must be made in writing to Americans for the Arts c/o Meetings and Events.
Full refunds, minus a $50.00 administrative fee, will be issued to requests received by May 23, 2012. Refund requests received after this deadline will not be considered. Substitutions will be accepted. Substitute registrants should have a written statement and or confirmation letter from the registered attendee. This cancellation policy is applicable for convention and preconference registrations, as well as ARTventure, guest, and special event tickets.
For all additional questions, please contact us by e-mail at events@artsusa.org or call 202.371.2830 (toll free at 866.471.ARTS).
Registration for those exhibiting at the convention is completed through a separate form. Once you have submitted the exhibitor contract, you will be provided with a registration form. Exhibitors are provided one complimentary registration and the opportunity to purchase up to three additional discounted registrations for individuals from their organization. If you're interested in exhibiting, please contact us by e-mail at exhibits@artsusa.org.
Yes. Students, both part-time and full-time, are eligible for the 2012 Annual Convention student rate. Students must use the paper form to register and also submit a photocopy of a valid student ID form an accredited, degree-granting college or university.
| Early-Bird Postmarked by April 27, 2012 | Advance Registration Postmarked by May 23, 2012 | General Registration May 24 - June 10, 2012 | |
| Student | $200 | $200 | $225 |
We would like to ensure that your experience at the convention is pleasant and comfortable. Please make sure to indicate your specific situation in the designated area on the registration form. This can include special accommodations regarding transportation to tours and special events, hearing and visual aids, or special meal requests. You may also contact us by e-mail at events@artsusa.org.
The Participants List will be available to convention and preconference registrants only. A link to the Participants List will be available through the registrant confirmation letter and will be sent via e-mail to convention and preconference attendees prior to and after the meetings.
You are required to wear your name badge to all conference events and meal functions and badges will be checked at all conference events. Admission will be denied to those without a badge. Replacement badges may be purchased at the Registration Desk for $50.
Convention attendees can purchase admission for guests to the following activities. These prices are per ticket:
Friday, June 8, 2012
- Opening General Session and Luncheon: $70
- Opening Reception: $75
Saturday, June 9, 2012
- ARTventure Tours: $30
Sunday, June 10, 2012
- Closing Keynote: $50
Be sure to register guests in advance so that we may accommodate them when space is limited. Guests cannot be registered independently, and must be connected to a previously registered convention attendee. Refunds for guest tickets will not be offered after the advance registration deadline, Wednesday, May 23. Guests are required to wear name badges when participating in convention activities. Guest tickets will be available on site, space permitting.
The published Participants List will include the following information:
- Name
- Title
- Mailing Address
- Telephone Number
- Website
Please refer to our complete Privacy Policy for more information.
For all additional questions, please contact us by e-mail at events@artsusa.org or call 202.371.2830 (or toll free at 866.471.ARTS).
Housing & Transportation
If you need to make changes to your reservation, please contact the Annual Convention Headquarters Hotel, Grand Hyatt San Antonio, 600 E. Market Street, at 210.224.1234. If you are experiencing difficulty making reservations or would like to report a problem, please contact us by e-mail at events@artsusa.org.
No. GO Airport Shuttle is San Antonio International Airport's authorized and single shared-ride shuttle service. Shuttles depart from 7:00 a.m. to 1:30 a.m. daily to downtown hotels every 15 minutes. Passengers may purchase tickets at the airport's baggage claim area.
Ticket rates are $18.00 per person to downtown hotels or $32.00 for a roundtrip ticket.
Transportation will be provided to preconference and convention venues that are outside of walking distance. Please see the session and event descriptions on the schedule for transportation details.
Those with special accessibility needs are asked to specify needs on the registration form and alert onsite registration staff. You may also contact us with any questions or requests regarding transportation at events@artsusa.org.
Hotel parking is available on a daily basis as follows:
Self Parking:
- 0-1 hour: $5
- 1-2 hours: $8
- 2-3 hours: $11
- 3-6 hours: $15
- 6-10 hours: 20
- 10-24 hours: $23
- $25 overnight rate for self-parking
Valet Parking:
- 0-1 hour: $10
- 1-2 hours: $15
- 2-6 hours: $20
- 6-24 hours: $33
- $33 overnight rate for valet
Convention On-Demand
Americans for the Arts is now bringing you the 2012 Annual Convention and the Public Art Year in Review, available 24/7 after the meeting. Featuring more than 38 hours of audio recorded content with synched PowerPoint presentations, the Annual Convention On-Demand package includes the Public Art Year in Review and is the best way to watch sessions, experience ones you may have missed, and share content with colleagues.
- The Public Art Year in Review, including the audio recorded session with synched PowerPoint, image script, editable PowerPoint, high resolution project images, and presentation PDF handout.
- General Sessions including the Opening and Closing Keynotes.
- All professional development sessions, excluding discussion sessions or peer group meetings.
Please email events@artsusa.org if you have any questions about Convention On-Demand.
You must have Flash to use the Convention On-Demand player and view the synched audio with PowerPoint presentations. If you are working on a computer with no Flash, you will not be able to view the player, but will be able to download the audio file as an MP3 and listen to it. PowerPoint presentations will be available for download as PDFs.
- Preconference and Annual Convention attendees can purchase the Convention On-Demand package for $49. All registration rates can take advantage of the $49 rate.
- Upon the conclusion of the convention on June 10, 2012, the attendee rate will increase to $69.
- Those not registered to attend any part of the convention or preconference can purchase the package for $129.
- There are no additional discounts available.
You can buy Convention On-Demand online or through the registration form in order to qualify for your discounted price of $49.
If you are not attending Convention or one of the preconferences you can still purchase Convention On-Demand through our bookstore.
If you purchase the package in advance, you will be e-mailed a secure log in and will have access as soon as that e-mail arrives.
Content will be available for download approximately 7–10 business days after the conclusion of the event.
Special Events
ARTventure tours are $30.00 per person. All ARTventure tickets bought or exchanged on site will incur a $15.00 administrative fee.
Yes, guests are welcome to join registered attendees. Please see the Registration page for more information on how to purchase guest tickets for certain events.
